Sometimes, the multiple responsibilities on a personal and professional level make you feel overwhelmed, stressed and even anxious, thus generating various difficulties to fulfill each of the activities that you have pending each day.
This is due to the lack of organization and time management that you have daily for both your personal and work life, therefore, you begin to feel that time does not reach you or that you do not manage to meet your daily goals.
For these reasons, in the following article, you will discover the most effective tips to organize time and increase your productivity, as well as the benefits you will get when putting them into practice.
Tips to organize time
From your agenda, the schedules, activities and the different tasks that you must perform throughout the week, must be organized so that you can have above all a better quality of life and you can fulfill each of the responsibilities that you acquire as you grow professionally.
In this sense, we present a list of the best tips so that you know the different tools that you can use daily and do not overwhelm your time with too many tasks.
Schedule a schedule
When you have multiple responsibilities and tasks, every minute that makes up the workday is important. On certain occasions, when you have too many things to do you may skip some, therefore, it is imperative that you learn to schedule a schedule according to each pending activity.
The agenda is one of the best known tools to program and plan schedules, in it you can describe by dates and times each of the tasks you have pending, being a form or method of organization more practical and easy to use.
Prioritize activities
The priority that each task has, you must determine it by the degree of importance it has to meet your goals or meet your needs. To do this, you must focus on prioritizing them according to the time you have and the time you can dedicate to each one.
Therefore, the easiest way to prioritize is to really know what and what are the things you want to achieve in the short and medium term, so you can determine which activity or task requires more dedication and attention from you.
Avoid distractions
In order to achieve your goals, you must focus, focus and stand firm on what you want to achieve, however, distractions will always present themselves.
You should avoid any type of activity that takes away the valuable time you need to meet the rest of the needs that do require your attention and give priority to those tasks that will help you grow professionally.
Therefore, the recommendation is that while you are carrying out a task, forget about social networks, television, what is happening on the street and any other element that diverts your attention.
Focus on one activity at a time
When you have multiple pending tasks, your mind may feel overwhelmed, but it becomes necessary for you to focus on what you are doing according to the schedule you have established and focus on doing said activity, to get better results from the effort you are making. .
Delegate and share functions
The School of Teleological Coaching of the Institut Gomà, in Barcelona, Spain, published aGuide where it reveals the different advantages that arise from the fact of delegating functions, for a better optimization of teamwork.
This is how this institution details that sharing functions is essential both for the good function of any organization, and to obtain the necessary time that must be dedicated to each of the tasks that you have pending.
Thus ensuring that giving up control of all things will significantly improve your work performance and position you at a high professional level.
have backup plans
Occasionally, certain variations may occur and difficulties arise that will generate modifications in the tasks that you have set for a specific day, in this sense, it is always important that you have backup plans that help you comply with said activity without altering the order of activities. your schedule or your agenda.
Evaluate and make modifications if necessary
The planning that you carry out weekly can be modified according to the external tasks that are presented to you. It is important that you learn to evaluate the context of each modification and what this may represent for the fulfillment of the objective of that particular activity.
On the other hand, there are different devices and applications, both for iOS and Android operating systems, that will facilitate the process of planning and changing schedules.
Among the main and best known currently are: Trello, TickTick: Tasks & Calendar andAny.do. These tools being one of the best applications to prioritize and keep your schedules organized.
Take breaks
Breaks are always necessary to prevent mental and physical exhaustion. Also, on certain occasions, it happens that thanks to these rest periods, the best ideas arise so that you can meet your goals and increase your productivity.
It is important to note that when resting you focus on enjoying the moment of Relaxation that you are having, this does not mean that you are displacing your priorities, in turn, you are preparing to be more productive and with much more energy .
Make time estimates for activities
The organization of time is based on estimates since, for no one, it is a secret that different types of situations can arise as the day progresses.
Therefore, it is important that you know how to calculate the possible time of each activity, taking into account the different variations that can be deployed, however, the organizational capacity that you have will help you to solve said adversities, without affecting the time you have to each of the tasks.
Set specific and realistic goals
The objectives, goals, dreams or whatever your life plan may be, you must create and focus them in a specific way, because the priority of each task that you set yourself to accomplish daily depends on it.
In the same way, it is necessary that these objectives are realistic, clear and concise, this will facilitate the approach that you give to each one and therefore you will feel more confident in achieving them.
Learning to say No
The Italian psychologist Walter Riso mentions in his book “The right to say no” that thanks to the different stereotypes and beliefs that today’s society has adopted, the individual in question is somehow forced to always access the commitments that are assigned only to be socially accepted.
Therefore, the author affirms that communication and the power of assertiveness give the person the advantage of making their own decisions without feeling guilty for the situation in which they are refusing to participate.
In this sense, learning to say no, despite being one of the most difficult steps to take, is one of the methods that will help you better organize your time and increase your productivity, focusing on the things that are imperative for you. personal and professional growth.
Create daily action plans ahead of time
Currently, one of the great advantages of mobile devices or electronic agendas is that they allow you to calculate the time you consider necessary for each task you need to perform.
Therefore, the applications and tools that Google has, such as: Google Calendar, Google Drive and Google Keep , are the most used and effective for organizing time.
In this sense, Google Calendar is a calendar where you can organize your tasks by dates and also set schedules, and it also allows you to share these activities with other users.
The latter is also part of the novelties of google drive , since thanks to its large storage capacity, you can archive, save and share documents, multimedia files, among other resources.
For its part, Google Keepis an application focused on facilitating the organization of your ideas or tasks through notes. The importance of these applications lies in the fact that you will be able to access all of them through your preferred device only by logging in to your email.
Benefits of organizing time
The organization, by itself, brings improvements in any aspect, in this case, it significantly benefits health, productivity and motivation conditions, so you can be part of every important aspect of your life while continuing to meet your professional objectives.
States of stress and anxiety are avoided
Stress and anxiety are commonly caused by the disorganization of schedules, the multiple tasks to be carried out, not prioritizing the different activities and responsibilities that deserve attention.
Therefore, if you start to organize your time, in addition to not forgetting the multiple pending tasks, your anxiety and stress levels will decrease significantly, focusing on the things that you must do at the moment and most importantly, not wasting valuable time.
The level of productivity is increased
Productivity becomes your greatest ally when setting an objective or goal, since it is the same desire to achieve that dream, which drives you to demand more every day until you achieve it.
In this sense, the organization will keep you more motivated because you will solve each situation that comes your way and fulfill each responsibility planned during the day, this in turn increases the sense of satisfaction and personal growth.
Allows the achievement of objectives
The planning, organization and prioritization of activities will make you more productive and thus you will achieve your goals in less time. This is also related to the focus you provide and the time you dedicate to the construction and subsequent consolidation of each goal.
Increases personal motivation
People, when they work in an organized way, maintain better levels of self- esteem , satisfaction, love for what they do and increase the commitment to achieve what they have set out to achieve, therefore, by being better organized, their stress levels will decrease while that motivation will keep everything in a superior position.
Balances mental and physical health
Prolonged states of stress, excessive work and disorganized responsibilities, lack of sleep and appetite, are part of the consequences of leading both a professional and personal life without any order.
Therefore, by keeping pre-established schedules and defining your goals, your physical, mental and emotional health will benefit.
Recreational and personal time is enjoyed
Organizing time will help you leave free spaces to share with your loved ones and dedicate yourself to carrying out the different activities that you have stopped doing because you are focused on your goals.
In addition, a Study published by Cell Magazine reveals that physical activity contributes to the release of toxins in the body that cause depression and anxiety, so it is recommended that you include the practice of some sport as a recreational method.
University Professional in the area of Human Resources, Postgraduate in Occupational Health and Hygiene of the Work Environment, 14 years of experience in the area of health. Interested in topics of Psychology, Occupational Health, and General Medicine.